Receptionist

We are looking for an experienced and dependable Receptionist to support daily office operations in California. This Contract position is ideal for someone who enjoys creating a positive first impression, keeping shared spaces organized, and coordinating a wide range of administrative activities in a detail-oriented onsite environment. The person in this role will serve as a central point of contact for employees, guests, and vendors while helping the office run smoothly from day to day.

Responsibilities:

• Welcome employees, visitors, and service providers courteously while managing front desk activity and directing inquiries appropriately.
• Operate a multi-line phone system, answer incoming calls promptly, and route messages or requests to the correct contacts.
• Keep the reception area and shared office spaces neat, orderly, and ready to reflect a detail-oriented workplace environment.
• Oversee visitor check-in procedures, support access coordination, and help uphold office security and workplace guidelines.
• Arrange meetings, employee gatherings, and learning sessions by handling schedules, room preparation, catering, and event logistics.
• Support workspace coordination by assisting with seating arrangements, hoteling reservations, parking needs, and employee space requests.
• Manage office supplies, incoming and outgoing mail, packages, shipping tasks, and other administrative activities essential to daily operations.
• Provide general office coordination support to ensure smooth communication and efficient workflow across the workplace.
• At least 3 years of experience in an office or front desk setting with strong attention to detail.
• Demonstrated ability to manage receptionist duties in an onsite business environment.
• Experience handling a multi-line phone system and responding to inbound calls with accuracy and courtesy.
• Strong organizational skills with the ability to balance multiple tasks and shifting priorities effectively.
• Clear verbal and written communication skills with a strong customer service mindset.
• Ability to work effectively with employees, visitors, vendors, and external contacts.
• High attention to detail and sound judgment in a fast-paced office setting.