Receptionist

We are looking for a detail-oriented Receptionist to support front-desk operations for a contract position based in Palo Alto, California. This role serves as a key point of contact for visitors, callers, and internal teams, helping maintain an organized and responsive office environment. The ideal candidate brings prior experience in office support, strong communication abilities, and the discretion needed to manage confidential information with care.

Responsibilities:

• Manage front-desk activities by greeting visitors, directing inquiries, and creating a positive first impression for the office.
• Operate a multi-line phone system to answer incoming calls promptly, route messages accurately, and connect callers to the appropriate contacts.
• Coordinate with supervisors and client stakeholders to address scheduling questions, service needs, and time-sensitive matters.
• Prepare, organize, and safeguard confidential records and documents while maintaining accuracy and professionalism.
• Provide administrative assistance for daily office functions, including general clerical support and reception coverage.
• Take ownership of supplementary assignments and special projects as business needs evolve.
• Monitor communication flow across the front office to help ensure deadlines and service expectations are met.
• At least one year of experience in office services, preferably within a legal, banking, or large corporate setting.
• Previous background in reception, switchboard operations, or administrative support is strongly preferred.
• Demonstrated ability to handle inbound calls efficiently on a multi-line phone system.
• Strong verbal and written communication skills with a detail-oriented and customer-focused approach.
• Ability to work with sensitive information and maintain strict confidentiality.
• Solid organizational skills with attention to detail and the ability to manage multiple priorities.
• Comfortable supporting a part-time reception function in a fast-paced office environment.