Receptionist 4

We are looking for an experienced Receptionist 4 to support daily front desk and administrative operations for an organized office environment in Sunnyvale, California. This is a Contract position suited for someone who can manage visitor interactions, coordinate office logistics, and handle routine clerical work with accuracy and discretion. The ideal candidate brings strong communication skills, a strong customer service approach, and the ability to stay organized while balancing multiple priorities.

Responsibilities:

• Welcome guests in an organized and courteous manner, answer general inquiries, and guide visitors to the appropriate contacts or meeting spaces.
• Coordinate incoming and outgoing deliveries, including preparing shipments and working with courier services to ensure timely package handling.
• Maintain accurate visitor records, manage access credentials such as badges or security passes, and support basic front desk security procedures.
• Oversee conference room scheduling and help ensure meeting spaces and related equipment are ready for daily use.
• Provide administrative assistance through document preparation, data entry, filing, photocopying, and creation of printed materials or mailings.
• Support general office operations by handling routine clerical requests and assisting team members with day-to-day administrative needs.
• Answer and route phone calls efficiently while maintaining clear communication and a positive experience for internal and external contacts.
• High school diploma or equivalent is required.
• 8-10 years of experience in a receptionist, front desk, or administrative support role is required.
• Strong verbal and written communication skills with a courteous and detail-oriented demeanor.
• Demonstrated ability to manage multiple tasks independently while maintaining attention to detail.
• Proven customer service and interpersonal skills, with the ability to interact effectively with visitors and staff.
• Ability to organize sensitive information and maintain confidentiality in a detail-oriented setting.
• Proficiency with Microsoft Word, Excel, and PowerPoint, along with general comfort using office software and computer applications.