Receptionist

We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position based in Miami, Florida. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized office environment. The ideal candidate will be comfortable managing multiple administrative tasks, coordinating schedules, and ensuring smooth communication across the office.

Responsibilities:

• Answer incoming telephone calls promptly, direct them to the appropriate team members, and record accurate messages when needed.
• Welcome clients, guests, and visitors in a courteous manner while maintaining an organized and detail-oriented front desk presence.
• Oversee meeting space bookings and keep conference room calendars organized to support office scheduling needs.
• Assist with travel coordination and maintain calendars for meetings, appointments, and other business activities.
• Monitor office inventory levels and place orders for supplies to help maintain uninterrupted daily operations.
• Perform general administrative support tasks, including document organization, e-filing, and other front office duties as assigned.
• Prior experience in a receptionist, front desk, or administrative support role.
• Ability to manage a multi-line phone system and route calls efficiently.
• Strong interpersonal skills with a detail-oriented and welcoming communication style.
• Experience handling scheduling, calendar coordination, and basic office administration.
• Proficiency in e-filing and maintaining organized records.
• Strong attention to detail and the ability to manage multiple tasks in a fast-paced environment.

Please send your resume to brenda.arce@roberthaf