Receptionist

We are looking for an experienced and dependable Receptionist to support daily front desk operations for a non-profit organization in Miami, Florida. This Contract position requires someone who can create a welcoming first impression while managing calls, messages, schedules, and administrative tasks with accuracy. The ideal candidate is organized, service-minded, and comfortable handling a fast-paced office environment with care and attention to detail.

Responsibilities:

• Welcome visitors and provide a welcoming front desk experience while directing guests to the appropriate staff or department.
• Manage a multi-line phone system, respond to incoming inquiries, and route calls efficiently to ensure timely communication.
• Coordinate calendars and arrange appointments, meetings, and other scheduled activities for office personnel as needed.
• Prepare, send, and respond to email correspondence in a clear and detail-oriented manner.
• Enter and update information in office records, databases, and spreadsheets with a high degree of accuracy.
• Maintain organized digital and physical filing systems so documents can be retrieved quickly and efficiently.
• Support general administrative operations by assisting with routine clerical tasks and maintaining orderly front office procedures.
• Use Microsoft Word, Excel, and Outlook to create documents, track information, and manage daily communications.
• Prior experience in a receptionist, front desk, or administrative support role.
• Proficiency with multi-line telephone systems and standard office communication practices.
• Strong customer service skills with the ability to interact professionally with visitors, staff, and external contacts.
• Accurate data entry skills and careful attention to detail when handling records and correspondence.
• Working knowledge of Microsoft Word, Excel, and Outlook.
• Ability to manage appointments, prioritize tasks, and stay organized in a busy office setting.
• Effective interpersonal and written communication skills.
• Comfortable maintaining confidential information and demonstrating professionalism at all times.

Please send your resume to brenda.arce@roberthalf