Receptionist

We are looking for an experienced and service-minded Receptionist to support daily front-of-house operations in Las Vegas, Nevada for upcoming holiday coverage. This part-time opportunity is a contract position and is well suited for someone who enjoys creating a welcoming environment while keeping administrative tasks organized and on track. The role will interact closely with staff, guests, and vendors, making strong communication, professionalism, and attention to detail essential for success.

Schedule is: Thanksgiving: 11/23, 24 & 25 (8:30am - 5:30pm) Christmas: 12/21, 22, 23 and 24 (8:30am - 5:30pm, however, our office will more than likely close early on 12/24)

Responsibilities:

• Welcome clients, visitors, and delivery personnel with professionalism, guide them appropriately, and help maintain a secure and orderly reception area.
• Coordinate calendars, arrange meetings, prepare shared spaces for appointments, and assist team members with day-to-day administrative needs.
• Act as a reliable point of contact for office communication by passing along messages, updates, and important information accurately and promptly.
• Prepare, review, and track architectural agreements and related documents to support timely completion and proper recordkeeping.
• Organize weekly catered lunches, making thoughtful selections that reflect dietary needs and team preferences.
• Accept incoming mail, packages, and shipments, document deliveries, and notify employees when items arrive.
• Provide front desk coverage during scheduled breaks and oversee reception responsibilities during the closing portion of each shift.
• Support a high-quality studio experience by maintaining neat common areas and ensuring hospitality amenities, including the coffee station, are stocked and ready for use.
• Previous experience in reception, office coordination, hospitality, or a similar client-facing administrative position.
• Strong verbal and written communication skills with the ability to interact effectively with guests, vendors, and internal teams.
• Demonstrated ability to stay organized, manage several tasks at once, and follow through in a fast-moving environment.
• High level of accuracy when handling documents, schedules, and contract-related administrative work.
• Proficiency with Microsoft Office, Google Workspace, and calendar management tools.
• Ability to handle confidential information with sound judgment, discretion, and care.
• Experience managing multi-line phone systems and responding to inbound calls efficiently.
• Familiarity with design-focused, hospitality-driven, or other service-oriented environments is preferred.