Receptionist

About the Job Our client, an established commercial construction company in the Austin area, is seeking a Receptionist to be the welcoming first impression for its main office and keep the front of the house running smoothly. This individual will greet subcontractors, clients, vendors, and visitors, answer and route a high volume of calls, manage deliveries and plan room logistics, and provide day-to-day administrative support to the project management and operations teams.

Job Responsibilities:

• Greet and check in clients, subcontractors, inspectors, vendors, and walk-in visitors, directing them to the right team member.
• Answer and route a multi-line phone system, taking clear messages and handling general inquiries about projects, bids, and company services.
• Receive and distribute mail, packages, plan sets, and material samples, and arrange couriers and outgoing shipments.
• Maintain the reception area, conference rooms, and break room, including scheduling meeting space and ordering office and kitchen supplies.
• Provide administrative support to project managers, estimators, and superintendents, including preparing documents, formatting correspondence, and scanning and filing project paperwork.
• Assist with tracking and organizing subcontractor insurance certificates, licenses, and compliance documents.
• Help coordinate pre-bid meetings, owner meetings, safety trainings, and company events, including catering and logistics.
• Support HR and accounting with light tasks such as onboarding paperwork, timesheet reminders, and invoice routing.
• Maintain the office vehicle and equipment log, key and access records, and the company calendar.
• Keep contact lists, vendor information, and shared project folders accurate and up to date.

Qualifications:

• 1-3 years of experience in a receptionist, front desk, or administrative role. Prior experience in construction, engineering, or trades is a plus but not required.
• Friendly, dependable, and professional, with a natural ability to work with people from the jobsite to the boardroom.
• Strong phone presence and clear written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel); familiarity with Procore, Bluebeam, or similar construction software is a plus.
• Reliable, punctual, and comfortable with an early start time.
• Willingness to learn construction terminology, project workflows, and company processes.
• Ability to lift up to 25 pounds for packages and office supplies.