Receptionist

We are looking for a detail-oriented Receptionist to support daily front desk operations for a non-profit organization in Menlo Park, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks, and serving as a reliable first point of contact for visitors and callers. The role requires strong communication skills, attention to detail, and the ability to handle multiple priorities in an efficient manner.

Responsibilities:

• Welcome visitors and provide a courteous, welcoming front desk experience for guests, staff, and partners.
• Answer and direct incoming phone calls, taking accurate messages and ensuring inquiries reach the appropriate contact.
• Manage the reception area to keep it organized, presentable, and ready to receive visitors throughout the day.
• Coordinate incoming and outgoing mail, packages, and deliveries while maintaining accurate distribution procedures.
• Assist with routine administrative support such as scheduling, filing, data entry, and preparing basic documentation.
• Monitor visitor access and follow established check-in procedures to support a secure and orderly office environment.
• Prior experience in a receptionist, front desk, or customer-facing administrative role.
• Strong verbal and written communication skills with a detail-oriented and approachable demeanor.
• Ability to manage multiple tasks efficiently while maintaining accuracy and attention to detail.
• Proficiency with standard office tools such as email, calendars, phones, and basic computer applications.
• Strong organizational skills and the ability to maintain confidentiality when handling sensitive information.
• Comfortable working on-site in California in a contract position.