Receptionist

We are looking for an experienced and dependable Receptionist to support daily office operations for an engineering organization in Burlington, Massachusetts. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping administrative tasks organized and moving efficiently. The person in this role will balance guest reception, communication, scheduling support, and general office coordination in a fast-paced onsite environment.

Responsibilities:

• Greet visitors, clients, and employees professionally, ensuring a positive and organized front-desk experience throughout the day.
• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately.
• Coordinate calendars and assist with scheduling needs to help meetings and office activities run smoothly.
• Arrange food service for meetings and events, including placing catering orders and confirming delivery details.
• Sort, distribute, and track incoming mail and shipments while maintaining orderly handling of office correspondence.
• Monitor inventory levels and purchase office supplies to keep the workplace stocked and operational.
• Provide general administrative assistance across the office, including document preparation and support for routine clerical tasks.
• Review technical reports for formatting, completeness, and presentation quality before distribution.
• Adapt to shifting priorities and provide coverage for evolving office needs, including supporting workspace changes when required.
• At least 1 year of experience in a receptionist, front desk, or administrative support role.
• Comfortable handling a multi-line phone system and managing a high volume of inbound calls with professionalism.
• Strong interpersonal skills with a friendly, welcoming approach to visitors and internal staff.
• Proven ability to stay organized, adjust priorities quickly, and work proactively with minimal direction.
• Proficiency with Microsoft Office 365 applications, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with Microsoft Teams and Adobe Acrobat DC Pro, including converting PDF documents into Word files.
• Ability to work onsite Monday through Friday in Burlington, Massachusetts within standard business hours.