Receptionist

We are looking for a welcoming and organized Receptionist to support daily front-desk operations for a non-profit school environment in Naperville, Illinois. This contract opportunity with long-term potential is ideal for someone who enjoys creating a positive experience for students, families, staff, and visitors while keeping administrative processes running smoothly. The person in this role will serve as a key point of contact, manage communications, and provide dependable office support in a busy setting.

Responsibilities:

• Greet students, families, staff, and guests with professionalism and warmth to create a positive front-office experience.
• Oversee visitor check-in and check-out activities while following established safeguarding and security procedures.
• Issue visitor badges and coordinate light hospitality support, including refreshments when needed.
• Answer and route inbound calls through a multi-line phone system, ensuring messages are recorded accurately and passed along promptly.
• Handle incoming and outgoing mail, packages, and deliveries to support efficient daily operations.
• Maintain schedules and calendars, including meeting space reservations, transportation bookings, and event-related arrangements.
• Provide administrative assistance through typing, document preparation, filing, and general clerical support.
• Help maintain organized common office resources such as display materials and lost-and-found items.
• Support school functions, parent events, and open-house activities with front-desk coordination and administrative preparation.
• Track student arrivals, departures, late check-ins, and early dismissals with accuracy and attention to procedure.

The salary range for this position is $20 to $22. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

• At least 3 years of experience in a receptionist or front-desk support role.
• Ability to manage a multi-line phone system and respond to a high volume of inbound calls professionally.
• Strong written and verbal communication skills with the ability to interact effectively with students, parents, staff, and visitors.
• Proven administrative skills, including recordkeeping, scheduling, filing, and general office coordination.
• Strong attention to detail and ability to follow established visitor and student monitoring procedures.
• Proficiency in word processing and standard office administrative tasks.
• Ability to stay organized, prioritize responsibilities, and remain composed in a busy school or office environment.
• Availability to work in a part-time receptionist capacity as needed.