Receptionist

We are looking for an experienced and dependable Receptionist to support daily front office operations for a wholesale distribution organization in Houston, Texas. This contract-to-permanent position is ideal for someone who enjoys creating a welcoming office environment while balancing administrative tasks in a busy setting. Reporting to the HR Director, this role will serve as a key point of contact for visitors, callers, and internal teams while helping keep the office organized and running efficiently.

Responsibilities:

• Welcome guests and employees at the front desk, respond to inquiries, and direct visitors to the appropriate contacts or meeting spaces.
• Manage incoming calls through a multi-line phone system, take accurate messages, and ensure calls are routed promptly and professionally.
• Provide day-to-day administrative support by preparing documents, updating spreadsheets, filing records, scanning materials, and handling general office correspondence.
• Oversee office and kitchen supply levels, place replenishment requests as needed, and help maintain an orderly and well-stocked workplace.
• Coordinate incoming and outgoing mail, packages, and shipping activity to support smooth office operations.
• Arrange meetings, appointments, and workplace events, including scheduling rooms and assisting with logistics.
• Help maintain shared office areas and monitor office equipment, coordinating service or basic follow-up when issues arise.
• Offer occasional administrative assistance to executive leadership and complete additional support tasks as business needs change.
• High school diploma or equivalent required.
• At least 2 years of experience in a receptionist or administrative support role within a fast-paced office environment.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong verbal and written communication skills with a detail-oriented and customer-focused approach.
• Ability to manage multiple priorities, stay organized, and handle interruptions effectively throughout the day.
• Experience working with multi-line phone systems and handling inbound calls in an office setting.
• Associate degree preferred.
• Familiarity with Oracle is a plus.