Receptionist

We are looking for an experienced and dependable Receptionist to support daily front desk operations for a real estate property and facilities management environment in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming first impression, managing incoming communications efficiently, and keeping the reception area organized. The role requires strong phone-handling abilities, excellent communication in every interaction, and the flexibility to contribute in a part-time capacity.

Responsibilities:

• Welcome visitors, tenants, vendors, and staff members with a courteous and attentive approach while maintaining an orderly front desk presence.
• Manage a multi-line phone system by answering, screening, and directing incoming calls to the appropriate contacts in a timely manner.
• Handle inbound inquiries with accuracy and care, taking messages when needed and ensuring follow-up information is relayed clearly.
• Support day-to-day reception coverage by monitoring the switchboard and helping maintain smooth communication across the office.
• Assist with routine administrative tasks such as organizing front desk materials, maintaining visitor records, and supporting general office coordination.
• Help ensure the reception area remains presentable, functional, and aligned with a well-organized business environment.
• Prior experience performing front desk or receptionist duties in a detail-oriented office setting.
• Comfortable operating a multi-line phone or switchboard system with several active lines.
• Strong verbal communication skills and a detail-oriented phone manner when handling inbound calls.
• Ability to multitask effectively while maintaining accuracy and composure in a busy reception area.
• Dependable, punctual, and able to provide consistent support in a part-time schedule.
• Detail-oriented demeanor with strong interpersonal skills and a customer-focused approach.