Receptionist

Robert Half is working with on of our top clients in Hillsborough who is looking for an organized, professional, and proactive Administrative Assistant to support the City Manager’s Office. This is an excellent opportunity for an experienced administrative professional who enjoys working in a professional environment and takes pride in providing exceptional organizational, administrative, and customer service support. The ideal candidate will be detail-oriented, resourceful, and comfortable handling confidential information while balancing multiple priorities in a fast-paced public-sector setting. This individual will play an important role in supporting executive leadership, coordinating departmental activities, maintaining accurate records, and ensuring the smooth day-to-day operations of the office.

If interested, please see the description below and if interested, please apply now! We are looking to fill this role immediately. Do wait! Apply now.

Key Responsibilities

• Provide comprehensive administrative support to the City Manager’s Office, including correspondence, document preparation, filing, and general office coordination.
• Assist with preparing, proofreading, formatting, and distributing reports, presentations, memorandums, agendas, and other official documents.
• Manage calendars, coordinate meetings, schedule appointments, and assist with meeting logistics for executive leadership.
• Serve as a professional point of contact for internal departments, residents, community members, and external stakeholders.
• Handle incoming phone calls, emails, inquiries, and requests, ensuring timely and professional responses.
• Maintain organized electronic and physical filing systems, ensuring documents and municipal records are accurate, accessible, and properly maintained.
• Assist with coordinating City Council meetings, public meetings, and special events, including preparation of meeting materials and supporting documentation.
• Track correspondence, departmental requests, deadlines, and follow-up items to ensure timely completion.
• Process invoices, purchase orders, expense reports, and other administrative documentation as needed.
• Handle sensitive and confidential information with discretion, professionalism, and sound judgment.
• Provide backup administrative support to other departments and assist with special projects and assignments as needed.
• Previous experience in an administrative support, office coordination, or executive administrative role.
• Municipal government, public-sector, or local government experience is highly desirable.
• Strong written and verbal communication skills, with the ability to interact professionally with employees, leadership, and members of the public.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet deadlines.
• Ability to prepare, proofread, and format professional correspondence, reports, and administrative documents.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Strong customer service skills and a solutions-oriented approach.
• Ability to work independently while contributing effectively as part of a collaborative team.