Receptionist

We are looking for a detail-oriented Receptionist to support the main office in Newport, Minnesota in this contract position. This role serves as the first point of contact for employees, delivery personnel, and visiting vendors while helping maintain an organized and welcoming front desk environment. The ideal candidate is comfortable managing incoming calls on a multi-line phone system, handling mail and packages, and coordinating shared office spaces as needed.

Responsibilities:

• Welcome employees, vendors, and other visitors in a courteous and attentive manner while directing them appropriately upon arrival.
• Operate the front desk phone system and intercom to receive, screen, and route a steady flow of inbound calls accurately and efficiently.
• Serve as the primary reception contact for vendors and other external visitors, ensuring a smooth and welcoming check-in experience.
• Receive, sort, and distribute incoming mail and packages, and assist with outgoing deliveries when needed.
• Keep the reception area neat, orderly, and presentation-ready throughout the day.
• Support meeting coordination by helping schedule conference rooms and preparing shared spaces for upcoming use.
• Provide general front office assistance to help daily administrative activities run smoothly.
• Prior experience performing front desk or receptionist responsibilities in an office setting that requires attention to detail.
• Ability to manage a multi-line phone system and handle incoming calls with accuracy and professionalism.
• Comfortable using an intercom system to communicate and direct callers or visitors.
• Strong organizational skills with the ability to maintain an orderly reception area and manage mail and package flow.
• Clear verbal communication skills and a customer-focused approach when interacting with employees, vendors, and guests.
• Ability to coordinate meeting spaces and support basic office scheduling tasks.
• Dependable, detail-oriented, and able to manage multiple routine tasks throughout the day.