Receptionist

We are looking for an experienced and service-focused Receptionist to support daily front desk operations in New York, New York. This Long-term Contract position is ideal for someone who creates a welcoming first impression, communicates confidently with visitors and internal teams, and stays organized in a fast-moving office environment. The role combines client-facing reception support with scheduling, coordination, and light administrative responsibilities while handling information with discretion.

Responsibilities:

• Welcome guests and clients in a courteous, attentive manner and direct them appropriately upon arrival.
• Coordinate with team members, managers, and departments to announce visitors and support smooth communication throughout the office.
• Schedule meeting spaces, visitor offices, and related services through calendars and reservation platforms.
• Help resolve rooming or resource conflicts by identifying practical alternatives and working with involved parties to meet business needs.
• Arrange food and beverage orders for meetings and events, ensuring deliveries are accurate and arrive as expected.
• Support day-to-day administrative tasks such as processing expense-related items, assisting with special assignments, and maintaining organized records.
• Safeguard confidential materials and manage sensitive information with a high level of discretion.
• Issue and track visitor access cards and parking validations while maintaining accurate logs and related documentation.
• High school diploma or equivalent required; additional education or comparable relevant experience is a plus.
• At least 1 year of experience in a reception, switchboard, or administrative support role, preferably within a corporate, legal, or financial setting.
• Demonstrated ability to deliver excellent customer service and create a positive experience for visitors and clients.
• Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook, along with common workplace communication tools.
• Understanding of standard office practices and the ability to support an efficient front desk environment.
• Strong organizational skills with the ability to manage competing priorities and meet deadlines with accuracy.
• Ability to work effectively both independently and as part of a collaborative team in a fast-paced setting.
• Sound judgment, discretion, and confidence handling confidential information and resolving routine issues while knowing when to escalate concerns.