We are looking for a detail-oriented Real Estate Servics Coordinator to provide onsite administrative and operational support across multiple properties. This Long-term Contract position focuses on coordinating tenant and vendor interactions, managing property-related documentation, and assisting real estate managers with daily office and site-based activities. The role is ideal for someone who can balance customer service, invoicing, and facilities coordination in a fast-paced environment while maintaining strong organization and communication.
Responsibilities:
- Coordinate daily administrative support for multiple properties, ensuring requests and property-related activities are handled accurately and on schedule.
- Process invoices, organize supporting records, and assist with billing documentation to maintain timely and accurate financial tracking.
- Communicate with vendors and contractors to arrange services, confirm scheduling, and support ongoing property maintenance needs.
- Respond to tenant inquiries with professionalism, provide status updates, and help resolve routine service-related issues.
- Assist real estate managers with office tasks, reporting, and follow-up activities tied to property operations and facilities support.
- Conduct site visits as needed to review property conditions, support service coordination, and gather information for management.
- Work with utility providers to address account questions, service matters, and related property coordination needs.
- Support energy management efforts by tracking issues, coordinating service activity, and helping maintain operational efficiency.
- Proficiency with Microsoft Office Suite, including the ability to manage documents, spreadsheets, and email communication effectively.
- Prior experience handling invoicing or accounts-related administrative tasks in an office, property, or facilities setting.
- Strong customer service skills with the ability to interact professionally with tenants, vendors, and internal stakeholders.
- Clear verbal and written communication skills for coordinating updates, scheduling, and issue resolution.
- Ability to manage multiple priorities across different properties while staying organized and detail-focused.
- Experience supporting office operations, property administration, or facilities management activities is preferred.
- Willingness to work onsite and travel locally for occasional property visits as needed.