Purchasing Assistant / Inventory Specialist

We are looking for a detail-oriented Purchasing Assistant / Inventory Specialist to support inventory flow and production readiness in East Dorset, Vermont. This Long-term Contract position focuses on maintaining accurate work order and material records, organizing storage locations, and helping ensure parts are available when needed for assembly. The role works closely with purchasing, project leadership, and shop personnel to keep schedules on track and resolve material gaps efficiently.

Responsibilities:

• Maintain accurate oversight of active work orders and bill of materials data to support production planning and material availability.
• Organize rack and bin storage locations so inventory can be identified, accessed, and replenished efficiently.
• Monitor incoming parts and expected delivery timelines, escalating concerns when materials may affect scheduled assembly work.
• Follow up with internal teams and suppliers regarding shortages, backorders, or missing components to reduce delays.
• Prepare and stage material kits for assembly teams based on production requirements and job priorities.
• Collaborate with purchasing, project managers, and shop floor personnel to align inventory status with operational needs.
• Update inventory-related records, purchase information, and supporting documentation with a high degree of accuracy.
• Assist with cycle counts and physical inventory activities to help maintain reliable stock records.
• At least 1 year of experience in inventory control, materials coordination, or a similar support role.
• Working knowledge of asset inventory practices, material tracking, and stock organization.
• Experience supporting annual physical inventory or recurring inventory count processes.
• Familiarity with purchase orders and entering purchasing-related information into tracking systems.
• Proficiency in Microsoft Excel for maintaining records, tracking status, and reviewing inventory data.
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Effective communication skills for coordinating with purchasing, project teams, and production staff.