Purchasing and sales specialist

We are looking for a Purchasing and Sales Specialist to support procurement and transactional operations for a security-focused organization in Boca Raton, Florida. This Contract position will coordinate purchasing activity, vendor communication, freight arrangements, and invoice processing while helping maintain accurate financial and inventory-related records. The ideal candidate brings strong organizational skills, sound judgment in vendor support, and hands-on experience with accounting and ERP systems in a fast-paced environment.

Responsibilities:

• Coordinate the movement of materials, equipment, and transferred assets between suppliers and receiving locations to ensure timely delivery and accurate tracking.
• Manage vendor onboarding activities, collect required documentation from new suppliers, and keep vendor records and product information organized and up to date.
• Maintain purchasing data in computerized systems, ensuring records are accurate, accessible, and aligned with daily operational needs.
• Review and process invoices each day by verifying quantities, pricing, specifications, and item details before submission or payment.
• Order supplies from approved sources, arrange outbound and return shipments, and monitor purchase activity through completion.
• Identify and assess supplier options by reviewing service capability, operational capacity, quality standards, and overall reliability.
• Communicate with internal teams and external vendors to resolve purchasing discrepancies, shipment issues, and documentation questions.
• Provide additional administrative and procurement support as needed to meet departmental priorities.
• High school diploma or equivalent is required; an associate’s or bachelor’s degree in business administration or a related field is preferred.
• Experience supporting purchasing, sales coordination, vendor management, or a similar operations-focused function.
• Working knowledge of accounts payable, accounts receivable, bank reconciliations, general ledger activity, journal entries, and month-end close processes.
• Proficiency with at least one major ERP or accounting platform such as NetSuite, Oracle, QuickBooks, or SAP.
• Strong attention to detail with the ability to verify invoices, pricing, item information, and purchasing documentation accurately.
• Ability to organize multiple shipments, orders, and vendor communications while meeting deadlines in a fast-moving environment.
• Effective written and verbal communication skills for collaborating with suppliers, receiving sites, and internal stakeholders.