Purchasing & Accounts Payable Specialist

We are looking for a detail-oriented Purchasing & Accounts Payable Specialist to support a growing ecommerce organization in Henderson, Nevada. This position blends purchasing coordination, invoice administration, and vendor support, making it ideal for someone who thrives in a structured, fast-moving environment. The right candidate will help keep purchasing activity accurate, payments well organized, and vendor processes running smoothly while contributing to stronger operational workflows.

Responsibilities:

• Oversee daily domestic purchasing activity by preparing purchase orders, sending them to suppliers, and monitoring open orders through delivery.
• Review order status, backorders, and expected arrival dates to spot delays early and resolve issues before they affect operations.
• Partner with inventory, receiving, operations, and accounting teams to ensure purchasing information remains accurate and up to date.
• Manage the intake of vendor invoices and verify that purchase orders, receipts, and billing documents align before payment is processed.
• Investigate discrepancies involving pricing, quantities, freight charges, taxes, or receiving records and work with vendors to correct them promptly.
• Enter and code bills accurately in QuickBooks while maintaining complete vendor files, organized documentation, and reliable audit support.
• Assist with payment scheduling by preparing approved invoices and helping maintain clean accounts payable aging without duplicate charges or unsupported transactions.
• Support vendor onboarding by collecting required documentation, updating vendor records, and guiding suppliers on proper use of company purchasing tools.
• Participate in process improvement efforts by testing workflows, identifying control gaps, documenting procedures, and helping internal users and vendors adopt new systems.
• At least 3 years of experience in accounts payable, purchasing support, or a closely related finance or operations role.
• Hands-on experience processing invoices, coding bills, and assisting with payment runs in an organized accounts payable environment.
• Proficiency with QuickBooks and confidence maintaining accurate financial and vendor records across multiple transactions.
• Strong attention to detail with the ability to reconcile discrepancies involving invoices, purchase orders, and receiving documentation.
• Comfortable learning new technology and using business systems consistently to support purchasing and vendor management processes.
• Effective communication skills for working with vendors and cross-functional internal teams.
• Ability to manage multiple priorities, follow established procedures, and maintain accurate documentation in a deadline-driven setting.