Proposal Specialist

Robert Half Marketing and Creative has a client that is looking for a Proposal Specialist to join a collaborative team supporting business development and marketing efforts in Colorado. In this role, you will create high-quality pursuit materials that help win work, including proposals, qualifications packages, presentations, and other client-facing content. This position is ideal for a strong writer and organizer who can coordinate multiple deadlines, gather input from technical teams, and produce accurate, compelling submissions in a fast-paced environment.

Responsibilities:

• Direct the preparation of proposal responses and qualification packages by coordinating with marketing, business development, and operational stakeholders.
• Draft, refine, and quality-check written and visual materials such as executive letters, firm summaries, staff biographies, project narratives, charts, and layout elements.
• Organize kickoff meetings, build response frameworks, collect technical contributions from subject matter experts, and keep deliverables on schedule.
• Manage final submission activities, including assembly, formatting, and production of printed or digital proposal packages when needed.
• Create and refresh presentation decks, brochures, and additional marketing assets that support pursuit and brand visibility efforts.
• Maintain organized records and archived materials to help keep internal proposal content and reference information current.
• Contribute to broader marketing and business development initiatives as priorities shift across the team.
• Perform work from a designated company office or field location while maintaining dependable attendance and high standards.
• Follow applicable business ethics policies and industry expectations in all communications and deliverables.
• At least five years of experience in proposal coordination, proposal writing, or a related marketing and business development function.
• Bachelor’s degree in communications, journalism, marketing, or a related discipline, or an equivalent combination of education and relevant experience.
• Excellent writing, editing, and verbal communication skills with a strong command of grammar, tone, and document quality.
• Demonstrated attention to detail, strong organizational ability, and the capacity to listen carefully and solve problems creatively.
• Ability to manage several concurrent deadlines in a fast-moving environment while maintaining accuracy and responsiveness.
• Proficiency with Adobe Creative Suite, especially InDesign; experience with document layout and visual presentation development is preferred.
• Familiarity with the architecture, engineering, or construction industry is a plus.
• Self-directed work style with the ability to collaborate effectively across multiple teams and functions.