Property Administrator

Commercial Property Administrator Our client is seeking a dynamic and organized Commercial Property Administrator to join their property management team. This is an excellent opportunity for a polished, customer-focused professional who enjoys balancing administrative responsibilities with client-facing interaction. In this role, the Commercial Property Administrator will support the day-to-day operations of commercial properties while also conducting property tours for prospective tenants, clients, and business partners. The ideal candidate will bring strong organizational skills, a professional presence, and the ability to build positive relationships with tenants, vendors, and stakeholders.

Key Responsibilities:

Administrative Support

• Manage daily administrative operations for commercial properties, including correspondence, file maintenance, lease documentation, and reporting
• Coordinate maintenance requests, repairs, and vendor scheduling to support smooth property operations
• Liaise with tenants, contractors, and vendors to address issues and ensure timely follow-up
• Track rent collections, service charges, and other property-related financial activity
• Assist with lease renewals, tenant communications, and compliance-related documentation

Property Tours and Client Engagement

• Conduct property tours for prospective tenants, clients, and stakeholders
• Showcase available spaces, amenities, and neighborhood highlights in a professional and engaging manner
• Answer questions regarding leasing terms, property features, and related processes
• Support prospective tenants through the leasing process by providing clear property and documentation guidance

Customer Service and Relationship Management

• Build and maintain strong relationships with tenants, vendors, and prospective clients
• Respond promptly to tenant concerns and escalate issues when appropriate
• Deliver a high level of service to ensure a positive tenant and visitor experience

Marketing and Leasing Support

• Assist with marketing materials, digital content updates, and property communications
• Support leasing efforts by maintaining knowledge of available space and market activity

Qualifications:

• Previous administrative experience in commercial property management, real estate, or a related field preferred
• Strong customer service and interpersonal skills
• Excellent verbal and written communication skills
• Highly organized with strong attention to detail and the ability to manage multiple priorities
• Comfortable interacting with prospective tenants and conducting property tours
• Proficiency with Microsoft Office Suite and property management systems is a plus
• Ability to work both independently and collaboratively in a fast-paced environment
• Professional, polished, and approachable demeanor

Why This Role:

• Opportunity to join a reputable property management team
• Blend of administrative work and client-facing responsibilities
• Visible role with strong exposure to leasing and operations
• Potential for long-term growth within commercial property management