Property Administrator

We are looking for a welcoming and organized Property Administrator to support daily front desk and workplace operations. This Contract position is ideal for someone who enjoys creating a positive on-site experience for visitors, tenants, and internal teams while keeping administrative tasks running smoothly. The role blends reception coverage, coordination, and general office support in a well-organized property environment.

Responsibilities:

• Welcome guests, tenants, and vendors at the front desk and provide courteous assistance with inquiries, directions, and check-in procedures.
• Manage incoming calls, messages, and general correspondence, ensuring requests are directed promptly to the appropriate contacts.
• Coordinate day-to-day workplace and reception activities to maintain an orderly, responsive, and service-focused office environment.
• Support property administration by preparing documents, updating records, and maintaining organized files for routine operations.
• Schedule meetings, assist with visitor logistics, and help oversee shared spaces so they remain presentable and ready for use.
• Track office and reception supply needs, place requests when inventory runs low, and help maintain smooth day-to-day operations.
• Partner with building staff, service providers, and internal teams to help resolve routine facility or tenant service issues in a timely manner.
• Assist with special projects and operational updates as needed, including administrative tasks tied to workplace process changes when applicable.
• At least 1 year of experience in a front desk, receptionist, workplace services, or administrative support role.
• Demonstrated ability to manage receptionist duties with discretion and strong customer service skills.
• Clear verbal and written communication skills with the ability to interact effectively with visitors, tenants, vendors, and team members.
• Strong organizational skills and attention to detail in handling multiple priorities in a fast-paced setting.
• Proficiency with standard office software and comfort learning property or workplace-related administrative systems.
• Ability to maintain a detail oriented front-of-house presence and represent the organization effectively.
• Dependable, adaptable, and capable of working independently while supporting a collaborative office environment.