Project Coordinator

We are looking for a Project Coordinator to support Organizational Change Management initiatives for a Contract position based in Roseville, California. This role helps keep cross-functional projects organized by aligning schedules, resources, communications, and training efforts across multiple teams. The ideal candidate brings strong coordination skills, sound judgment, and the ability to keep complex workstreams moving forward in a structured and consistent way.

Responsibilities:

• Coordinate project activities for change management programs, including timelines, team logistics, meeting arrangements, and onboarding support.
• Partner with communications and training teams to organize materials, review content, and help prepare information for broad organizational use.
• Schedule workshops, training sessions, and working meetings while ensuring rooms, supplies, and supporting documents are ready in advance.
• Track action items, resource needs, and project updates, and communicate progress or constraints to stakeholders in a timely manner.
• Maintain project documentation using standardized planning tools and support consistent execution across multiple initiatives.
• Help define and monitor program measures related to training, communications, and organizational readiness.
• Support presentations and working sessions by preparing agendas, gathering materials, and helping facilitate follow-up on open issues.
• Coordinate collaboration across departments, project leads, and team members from different locations to collect input and share decisions effectively.
• Follow established change control practices for applicable IT-related processes and identify opportunities to improve procedures when needed.
• Associate degree or an equivalent combination of education and related experience is required.
• Bachelor’s degree or a comparable mix of education and experience is preferred.
• Previous technical or project-related experience is preferred, ideally with several years supporting complex initiatives.
• Demonstrated ability to manage schedules, documentation, and logistics across multiple priorities and deadlines.
• Strong written and verbal communication skills with experience supporting training or communications materials.
• Familiarity with project coordination, change management practices, and cross-functional team collaboration.
• Ability to organize meetings, track follow-up items, and maintain accurate project records in a fast-paced environment.