Project Assistant

We are looking for a detail-oriented Onsite Project Coordinator to support Project Managers on active construction-related projects in Illinois. This part-time, onsite role is a contract opportunity with potential for a permanent position for someone who enjoys keeping project documentation organized, timelines on track, and administrative processes moving efficiently. The ideal candidate will work closely with project managers to provide day-to-day coordination support across contracts, schedules, and project records.

Responsibilities:

• Coordinate administrative support for project managers by organizing documentation and maintaining accurate project files.
• Prepare, track, and follow up on certificates of insurance, lien waivers, and other contract-related records.
• Assist with collecting and processing contract signatures to help keep project activities moving forward.
• Maintain project schedules and update timeline information to support planning and execution.
• Perform routine project administration tasks such as scanning, filing, and document management.
• Support contract and project coordination activities by monitoring outstanding items and communicating status updates.
• Use Microsoft Excel, Word, and Adobe tools to create, edit, organize, and distribute project documents.
• Previous experience in a project assistant, project coordinator, or administrative support role.
• Familiarity with construction project documentation, including insurance certificates, lien waivers, and contract records.
• Ability to manage timelines and help maintain project schedules with strong attention to detail.
• Proficiency with basic Microsoft Excel, Microsoft Word, and Adobe software.
• Strong organizational skills with the ability to handle repetitive administrative tasks accurately and efficiently.
• Effective communication skills and the ability to work closely with project managers in an onsite environment.