Project Assistant

We are looking for a detail-oriented Project Assistant to support the lighting department of a North Miami showroom that works closely with interior designers, contractors, and construction clients. This long-term contract position is ideal for someone who is organized, comfortable managing multiple projects at once, and able to help coordinate both the administrative and logistical sides of client projects.

The person in this role will work closely with clients, manufacturers, contractors, and internal teams to help keep lighting projects moving from initial planning through ordering, delivery, and completion.

Responsibilities:

• Support lighting projects for interior designers, contractors, and construction clients from initial order through final delivery.
• Serve as a point of contact for clients and help maintain strong communication throughout the project.
• Review electrical and lighting plans to identify fixture quantities and assist with project takeoffs.
• Prepare lighting submittal packages for contractor and client review and approval.
• Review approved submittals to confirm products and specifications match project requirements.
• Enter purchase orders and project-related orders accurately and in a timely manner.
• Track open orders, backorders, manufacturer updates, and expected delivery dates.
• Communicate regularly with manufacturers, manufacturer representatives, contractors, and clients regarding order status and project updates.
• Coordinate shipping, deliveries, and jobsite logistics to help ensure materials arrive according to project timelines.
• Maintain organized project files, approvals, specifications, order information, and supporting documentation.
• Assist with resolving order issues, product changes, delays, and other project-related concerns.
• Support project managers and the lighting team with administrative follow-up, client communication, and day-to-day project coordination.
• 2+ years of experience in project coordination, administrative support, construction, interior design, or a related field.
• Experience working with contractors, designers, vendors, or construction-related clients preferred.
• Comfortable reviewing plans, project documents, and order details.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Experience tracking orders, backorders, deliveries, and project updates.
• Strong communication and customer service skills.
• Detail-oriented with strong follow-up skills.
• Proficient in Microsoft Outlook, Word, and Excel.
• Bluebeam experience is a plus.
• Comfortable working in a fast-paced environment and handling changing priorities.