Project Assistant

We are looking for a detail-oriented Project Assistant to support a busy permit tracking function for a client team in New York, New York. This is a Contract position with a hybrid schedule, combining onsite collaboration with remote flexibility during the assignment. The person in this role will help maintain accurate project records, research permit activity across online systems, and provide timely administrative support for a large volume of active work.

Responsibilities:

• Monitor a large portfolio of active permits and keep status information current across project records.
• Research permit details through online municipal and client-related portals to verify progress and identify updates.
• Enter, organize, and maintain permit numbers and related status data in Excel with a high degree of accuracy.
• Apply spreadsheet functions such as lookups and formulas to sort, reconcile, and validate project information.
• Prepare clear internal and external status updates so project teams remain informed of permit activity.
• Assist with administrative coordination for project work, including record maintenance and document support as needed.
• Learn client systems and workflows quickly in order to support daily tracking and reporting activities.
• Help manage multiple priorities at once while ensuring deadlines and data quality standards are consistently met.
• Advanced proficiency in Microsoft Excel, including experience using formulas, lookups, and data management tools.
• Previous experience handling detailed administrative or project coordination work in a high-volume environment.
• Strong attention to detail with the ability to maintain precise and reliable records.
• Demonstrated ability to balance competing tasks and stay organized across numerous active items.
• Comfort working with online portals and learning new systems with minimal ramp-up time.
• Effective written and verbal communication skills for sharing project and permit updates.
• Experience supporting project-based work, preferably in environments involving construction or permit-related activities.