Project Administrator

We are looking for a detail-oriented Project Administrator to support service operations and provide front-office coordination in Las Vegas, Nevada. This contract to permanent position is ideal for someone who can balance administrative accuracy, customer-facing communication, and project documentation in a fast-paced environment. The person in this role will work closely with service, inspection, and quality teams to help keep roofing service projects organized from proposal development through closeout.

Responsibilities:

• Coordinate communication among service staff, inspectors, customers, and internal teams to keep project information accurate and moving forward.
• Prepare estimates and customer proposals using inspection findings and project details for maintenance work, leak response, tenant improvements, and other repair services.
• Assemble project submittal packages by gathering required documentation such as organizational materials, product information, shop drawings, and permit-related items when needed.
• Enter and monitor warranty records through manufacturer portals, arrange required inspections, and request final warranty certificates upon project completion.
• Create closeout and completion reports by compiling field updates and supporting documentation provided by inspectors and project team members.
• Partner with quality and inspection personnel to support QA/QC efforts and help maintain documentation tied to project standards.
• Perform receptionist and office support tasks, including welcoming visitors, answering inquiries, distributing incoming mail, scanning documents, and maintaining organized records.
• Assist with recurring administrative needs such as monthly reporting, ordering office supplies, and building proficiency in required software tools used by the team.
• Prior experience in an administrative, receptionist, or project support role within a construction office environment.
• Strong written and verbal communication skills with the ability to coordinate effectively across multiple stakeholders.
• Ability to prepare accurate, well-structured proposals, reports, and documentation with a high level of accuracy and attention to detail.
• Comfortable using Microsoft Office applications, including Word, Excel, and Outlook, along with document review tools such as Bluebeam.
• Experience handling customer service interactions in a responsive and detail-focused manner.
• Ability to manage multiple tasks, track deadlines, and maintain organized project and warranty records.
• Familiarity with scanning, mail distribution, and general office administration responsibilities.
• Willingness to learn company-specific systems and processes as needed for the role.