Project Administrator

Robert Half is partnered with a well-established construction company in the greater New Orleans area in search of a highly skilled Project Administrator. This role works closely with project leadership to keep records accurate, coordinate key administrative activities, and help maintain steady project progress. The ideal candidate brings strong organizational skills, experience handling project documentation and billing support, and the ability to manage multiple priorities in a fast-paced contractor environment.

Responsibilities:

• Maintain complete and well-organized project records, including correspondence, submittals, requests for information, change documentation, and closeout files.
• Enter, update, and monitor project information in company systems such as Viewpoint and Primavera to support reporting, budgeting, and overall project administration.
• Prepare and distribute project-related documents such as letters of intent, subcontracts, purchase orders, drawings, and specifications for internal teams and external partners.
• Assist with owner billing by compiling payment applications, supporting cost tracking activities, and helping keep financial documentation current and accurate.
• Coordinate administrative support for project schedules, meetings, and field activities, including documenting discussions and follow-up items from recurring project meetings.
• Collect and track compliance materials such as permits, insurance certificates, tax-related forms, certified payroll records, and lien documentation to help keep projects in good standing.
• Support contract administration by preparing change-related paperwork, recording required legal documents, and maintaining accurate status logs throughout the project lifecycle.
• Partner with accounting, preconstruction, and other internal teams on project setup, payment processing support, bid assistance, and related office functions as needed.
• Provide general administrative assistance that may include visiting jobsites, public offices, vendors, or other locations to deliver or obtain project materials and documentation.
• Prior experience in construction administration, project coordination, or a similar project support role within the construction industry.
• Working knowledge of project documentation, billing processes, compliance tracking, and file management in a contractor environment.
• Proficiency with Viewpoint Vista, Bluebeam or Adobe, and Microsoft Office applications.
• Strong organizational skills with the ability to maintain accurate records and manage multiple deadlines at the same time.
• Clear written and verbal communication skills for working with project managers, superintendents, subcontractors, vendors, and internal departments.
• Ability to review documents carefully for completeness, accuracy, and proper routing.
• Comfortable supporting both office-based tasks and occasional local errands related to project operations.

For confidential consideration, contact Hayley Euper at 504-383-0704 or apply today! Thank you for your interest in Robert Half.