Project Administrator

Our client is seeking a detail-oriented and customer-focused Project Administrator to support contract administration, document management, and client communications. This role is ideal for someone who excels at maintaining accurate records, responding to inquiries, and ensuring documentation is processed efficiently. The successful candidate will have strong organizational skills, a commitment to accuracy, and the ability to build positive relationships with both internal teams and external stakeholders.

Key Responsibilities

• Serve as a primary point of contact for internal and external inquiries, providing timely updates on documentation and project-related requests.
• Respond professionally to customer and stakeholder inquiries, ensuring a high level of customer service and issue resolution.
• Review, verify, and process documents to ensure all required information is complete, accurate, and compliant with company standards.
• Maintain organized electronic and physical filing systems, ensuring project documentation is accurately stored and easily accessible.
• Enter, update, and manage information within company databases and tracking systems.
• Prepare, draft, and distribute documents, correspondence, and administrative reports.
• Communicate terms, project updates, and documentation requirements clearly to internal departments and external partners.
• Generate reports, spreadsheets, and status updates to support management decision-making and project tracking.
• Assist with administrative projects, process improvements, and other operational support activities as needed.
• Previous experience in project coordination, document management, customer service, or a related administrative field.
• Prior experience handling confidential and sensitive information with a high degree of discretion and professionalism.
• Strong organizational skills with the ability to track and monitor documentation and dealines.
• Experience reviewing business documents for accuracy and completeness.
• Proven expertise in document management and records maintenance.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Experience working within ERP systems.
• Strong computer skills with the ability to quickly learn and navigate various software applications and databases.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated customer service skills with the ability to build positive relationships and effectively respond to inquiries.
• Strong attention to detail, critical thinking, and problem-solving abilities.
• Self-motivated with a proactive approach, eagerness to take initiative, and the ability to learn quickly in a fast-paced environment.
• Ability to manage multiple priorities, meet deadlines, and work independently while collaborating with cross-functional teams.