Production Coordinator

We are looking for a Production Coordinator to support manufacturing operations in Minneapolis, Minnesota by aligning materials, purchasing activity, production schedules, and shipping plans with customer expectations. This Long-term Contract position requires someone who can keep multiple projects moving smoothly while balancing deadlines, product quality, and plant capacity. The ideal candidate will work closely with sales, production leadership, and vendors to maintain an efficient workflow and quickly address changes that affect delivery commitments.

Responsibilities:

• Partner with sales and internal teams to organize production timelines for custom fixtures and display projects from order kickoff through shipment.
• Develop and maintain detailed schedules that define operational sequence, lead times, and target ship dates for each active job.
• Review order specifications, capacity constraints, and resource needs to determine the most effective approach for fabrication, assembly, and related production activities.
• Confirm material availability, account for supplier lead times, and incorporate purchasing status into overall production plans.
• Prepare and distribute required production documentation, reports, and order records to support internal coordination and external communication.
• Coordinate workflow across departments, monitor project progress with supervisors, and adjust schedules when priorities or conditions change.
• Create and manage bills of materials, along with lists of required tools and equipment, to ensure teams have what they need to execute work efficiently.
• Work with shop floor leaders and outside vendors to resolve delays, improve productivity, and maintain dependable business relationships.
• Participate in daily production meetings, update current schedules, and communicate status changes that affect timing, quality, or delivery commitments.
• Maintain organized records related to order processing while following workplace safety standards and company policies.
• Bachelor’s degree in Communications, Supply Chain Management, Logistics, Engineering, Business, or a related field, or equivalent relevant experience.
• Three to five years of experience in production planning, materials coordination, supply chain planning, production control, inventory management, or warehouse operations.
• Demonstrated ability to coordinate multiple projects in a fast-paced manufacturing environment while meeting deadlines and quality expectations.
• Strong understanding of production processes, part-to-assembly relationships, and schedule development within a manufacturing setting.
• Proficiency with Microsoft Office and comfort using Windows and Mac-based systems; familiarity with manufacturing equipment and laser-based operations is a plus.
• Effective problem-solving, organizational, and multitasking skills with close attention to accuracy and detail.
• Clear written and verbal communication skills with the ability to collaborate across sales, operations, supervisors, and external vendors.
• Flexibility to travel between multiple locations and contribute positively to a diverse, inclusive, and team-oriented workplace.