Procurement Specialist

We are looking for a Procurement Specialist to support purchasing, billing, and vendor-related operations for an onsite team. This contract opportunity is ideal for someone who enjoys accurate transactional work, can manage competing priorities, and brings a strong service mindset when working with internal teams and external suppliers. The role blends procurement coordination with accounting support, making it a strong fit for someone who is comfortable handling invoices, purchase documentation, and daily communication with vendors.

Responsibilities:

• Process purchase requests and prepare purchase orders and requisitions with a high level of accuracy and timeliness.
• Support billing and accounts payable activities by reviewing invoices, matching documentation, and helping reconcile financial transactions.
• Maintain day-to-day communication with vendors, including responding to inquiries and resolving routine billing or order-related issues.
• Enter and update procurement and payment data in internal systems while ensuring records remain complete and organized.
• Assist with general accounting support tasks connected to purchasing and invoice processing.
• Review invoice volume throughout the month, manage fluctuating workloads, and maintain consistent quality during repetitive tasks.
• Coordinate procurement activities in alignment with established buying procedures and organizational requirements.
• Use business software tools such as Microsoft Office, Sage Intacct, Certify, and Paramount to complete purchasing and billing functions.
• Experience in procurement, purchasing support, billing, accounts payable, or a closely related operational role.
• Working knowledge of purchase orders, requisitions, invoice review, and transaction reconciliation.
• Strong attention to detail with the ability to maintain accuracy in high-volume data entry and document processing.
• Ability to stay focused during repetitive administrative work while meeting deadlines and quality expectations.
• Clear and effective communication skills for interacting with vendors and internal stakeholders.
• Proficiency with Microsoft Office and comfort learning or using platforms such as Sage Intacct, Certify, and Paramount.
• Understanding of corporate procurement practices and general buying processes.
• Experience supporting vendor management or contract-related purchasing activities is preferred.