Procurement Specialist

We are looking for a Procurement Specialist to support purchasing operations and vendor coordination for a growing team in Louisville, Kentucky. This contract position with potential for a permanent opportunity is ideal for someone who can balance day-to-day procurement activity with accurate documentation, budget awareness, and responsive internal customer service. The role will work across purchasing and finance-related processes, using procurement and business systems to help keep orders, invoices, and supplier interactions organized and on track.

Responsibilities:

• Manage purchasing activities from request through order completion, ensuring materials and services are obtained accurately and on schedule.
• Use procurement and enterprise systems, including Coupa and ERP platforms, to enter, track, and maintain purchasing records and transaction details.
• Review invoices against purchase data, resolve discrepancies, and coordinate with suppliers and internal stakeholders to support timely payment processing.
• Monitor spending activity and assist with budget-related processes by maintaining clear records and helping teams stay aligned with approved purchasing guidelines.
• Partner with internal customers to understand procurement needs, provide status updates, and deliver a high level of service throughout the buying cycle.
• Maintain organized documentation for suppliers, purchase orders, invoices, and related approvals to support audit readiness and reporting needs.
• Contribute to process improvement efforts involving procurement tools and connected business applications such as CRM, ERP solutions, and time-tracking or workflow systems like About Time.
• Support supplier communication and follow-up activities to confirm pricing, delivery timing, and order accuracy.
• Help address purchasing issues quickly by researching order status, coordinating resolutions, and keeping stakeholders informed.
• Experience working in procurement, purchasing, or supply-related support roles.
• Hands-on ability with Coupa, ERP systems, or other enterprise procurement platforms.
• Familiarity with invoice processing, buying procedures, and budget-related administrative tasks.
• Strong attention to detail with the ability to manage records accurately across multiple systems.
• Effective communication skills and a customer-focused approach when working with vendors and internal teams.
• Experience using business tools such as CRM platforms, ERP solutions, or related operational systems.
• Ability to prioritize competing tasks and maintain organization in a deadline-driven environment.