Permanent Project Administrator opening

We are looking for a proactive Project Administrator to support hotel operations leadership in Cincinnati, Ohio. This role combines executive-level administrative coordination with project support, financial tracking, and meeting management in a fast-moving, organized environment. The ideal candidate is highly organized, comfortable managing competing priorities, and committed to delivering accurate, service-oriented support across a range of operational activities.

Responsibilities:

• Provide day-to-day administrative support to the Corporate Director of Hotel Operations, ensuring schedules, communications, and priorities are managed efficiently.
• Coordinate meetings, prepare materials, capture key follow-up items, and help keep projects moving forward on schedule.
• Maintain financial records, compile reports, and assist with data tracking to support operational decision-making.
• Manage multiple assignments at once by setting priorities, monitoring deadlines, and adjusting to changing business needs.
• Handle incoming communications, document requests, and routine office support tasks with accuracy.
• Contribute to special projects by gathering information, organizing deliverables, and following through on action items independently.
• Build strong working relationships with internal teams and external partners while delivering responsive, high-quality service.
• Support an organized office environment by using sound judgment, protecting sensitive information, and assisting with occasional travel-related coordination as needed.
• Bachelor’s degree required, or an associate degree combined with relevant experience.
• Prior experience in an executive support or project administration role, preferably supporting senior leadership or ownership groups.
• Strong working knowledge of Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Demonstrated ability to work effectively in a fast-paced environment while managing requests from multiple sources.
• Excellent organizational skills with a high level of accuracy and attention to detail.
• Strong written and verbal communication skills, with the ability to interact effectively across all levels of an organization.
• Ability to think critically, take initiative, and make sound decisions with minimal supervision.
• Project coordination experience and exposure to hospitality or hotel operations environments are preferred.