Payroll Specialist

We are looking for a Payroll Specialist to support a nonprofit organization with accurate and timely payroll operations for a multi-state workforce. This contract opportunity with potential for a permanent role is ideal for a detail-focused individual who can manage payroll processing, benefits-related coordination, and compliance activities in a mission-driven environment. The role requires strong payroll knowledge, comfort working with HR systems, and the ability to provide dependable support to employees and internal stakeholders.

Responsibilities:

• Process end-to-end biweekly payroll for approximately 190 employees while maintaining accuracy, confidentiality, and adherence to established deadlines.
• Administer payroll activities for employees working in multiple states and ensure proper application of tax withholdings, wage laws, and related regulatory requirements.
• Review payroll data, audit earnings and deductions, and resolve discrepancies before final submission to reduce errors and support smooth processing.
• Coordinate benefit-related payroll changes such as deductions, enrollments, updates, and reconciliations to keep employee records current.
• Maintain payroll records, reporting documentation, and supporting files in accordance with organizational standards and compliance expectations.
• Partner with HR and internal stakeholders to address employee questions related to pay, deductions, time records, and benefits information.
• Support system maintenance and process improvements within payroll platforms, including assisting with updates or changes when needed.
• Prepare payroll reports and provide accurate data to leadership, finance, and other internal teams for planning and reconciliation purposes.
• At least 2 years of payroll experience with responsibility for full-cycle payroll processing.
• Practical knowledge of multi-state payroll regulations, payroll tax requirements, and compliance standards.
• Hands-on experience with payroll systems such as ADP Workforce Now; experience with Paycom is highly valued.
• Background supporting payroll for mid-sized or high-volume employee populations, including experience with larger payroll environments.
• Familiarity with employee benefits administration and how benefit elections and deductions affect payroll processing.
• Strong attention to detail, sound problem-solving ability, and a high level of accuracy when handling sensitive information.
• Exposure to broader HR functions is preferred.
• Certified Payroll designation is a plus.