Payroll Specialist

We are looking for a Payroll Specialist to manage accurate and timely payroll operations for a mid-sized workforce in California. This role is ideal for someone who is organized and confident handling end-to-end payroll activities in a fast-paced environment. The successful candidate will help maintain compliance, resolve payroll issues, and support employees with care.

Responsibilities:

• Process bi-weekly payroll, including payroll adjustments, deductions, direct deposits, PTO approvals, W-4 updates, meal break waivers, and manual checks.
• Prepare and submit union benefit payments and maintain accurate payroll records.
• Review, organize, and validate labor reports and payroll documentation to ensure timely and accurate payroll processing.
• Administer wage garnishments and employee payroll-related communications with government agencies.
• Develop, implement, and maintain payroll audit procedures to ensure data accuracy and compliance.
• Generate payroll reports for Accounting, department leaders, and external stakeholders.
• Analyze, investigate, and resolve payroll discrepancies and employee payroll inquiries.
• Identify and implement process improvements to enhance payroll efficiency and accuracy.
• Maintain confidentiality while handling sensitive employee and payroll information.
• Collaborate with cross-functional teams and field locations to support payroll operations and business objectives.
• Support company policies, compliance requirements, and training initiatives.
• Assist with special projects and additional responsibilities as assigned by management.
• Represent the company professionally and support organizational and marketing initiatives.
• Work independently and collaboratively in a fast-paced, changing environment while maintaining strong attendance and reliability.
• 3-5+ years of payroll and/or accounting experience.
• Experience processing payroll using in-house payroll systems; ADP experience preferred.
• Strong report writing and data analysis skills.
• Proficiency with Microsoft Office, including Excel.
• Knowledge of payroll practices, compensation programs, payroll tax regulations, and compliance requirements.
• Understanding of financial reporting and basic financial analysis.
• Ability to manage, analyze, and maintain large volumes of payroll and employee data.
• Strong analytical, problem-solving, and organizational skills.
• Excellent written and verbal communication skills.
• High level of accuracy, attention to detail, and confidentiality.