Payroll Specialist

We are seeking a Payroll Specialist in Minneapolis, MN to join our accounting team. This individual will be responsible for processing employee payroll, maintaining payroll records, ensuring compliance with payroll regulations, and providing timely resolution of payroll-related issues. The ideal candidate has strong analytical and organizational skills, enjoys working with numbers, and can maintain accurate payroll records while handling sensitive employee information with a high level of confidentiality.

Key Responsibilities

• Process weekly, biweekly, semimonthly, or monthly payroll accurately and on time.
• Review employee timesheets, attendance records, and payroll-related documentation for accuracy.
• Calculate wages, overtime, bonuses, commissions, and other earnings.
• Process payroll deductions, garnishments, benefit withholdings, and direct deposits.
• Maintain accurate employee payroll records and ensure data integrity.
• Monitor and ensure compliance with federal, state, and local payroll regulations.
• Reconcile payroll reports and investigate payroll discrepancies.
• Prepare payroll reports and support accounting with payroll-related journal entries.
• Respond to employee questions regarding pay, deductions, taxes, and payroll policies.
• Assist with payroll tax filings, year-end processing, and W-2 preparation.
• Support month-end close activities and payroll account reconciliations.
• Assist with internal and external audits by providing requested payroll documentation.
• Recommend process improvements to increase payroll efficiency and accuracy.
• High school diploma or equivalent required; an associate or bachelor's degree in accounting, finance, human resources, or a related field is preferred.
• 1-3 years of experience in payroll, accounting, finance, or a related role preferred.
• Knowledge of payroll principles, payroll tax regulations, and payroll processing procedures.
• Experience with payroll software such as ADP, Workday, UKG, Ceridian Dayforce, or Paychex preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail, organization, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks, meet deadlines, and work independently.
• Ability to maintain confidentiality and handle sensitive employee information professionally.