Payroll Manager

Charlie Gilmur with Robert Half is searching for an experienced Payroll Manager to oversee end-to-end payroll operations for a multi-state workforce. This position plays a key role in ensuring employees are paid accurately and on schedule while maintaining compliance with applicable wage and tax regulations. The ideal candidate brings strong leadership skills, deep payroll expertise, and the ability to collaborate effectively with accounting, benefits, and HR teams.

Responsibilities:

• Direct full-cycle payroll processing across multiple states, business entities, and locations to ensure timely and accurate employee compensation.
• Manage the payroll schedule from timekeeping approvals through final validation, funding coordination, and post-payroll balancing activities.
• Review compensation changes, incentive payments, deductions, garnishments, overtime, final pay, and manual entries, resolving discrepancies before payroll submission.
• Reconcile payroll results by entity and location and work closely with accounting on journal entries, accruals, and payroll-related liability accounts.
• Oversee payroll tax payments, filings, and year-end reporting in partnership with the payroll provider, including compliance with W-2 and 1099 requirements.
• Lead, coach, and support the payroll team by maintaining documented procedures, ensuring cross-coverage, and addressing recurring processing issues.
• Monitor audit reports and exception findings, investigate errors promptly, and implement corrective actions to improve payroll accuracy.
• Coordinate retirement contribution matching, support retirement plan audits, and assist with workers’ compensation and financial audit requests.
• Partner with internal stakeholders to support the onboarding and payroll integration of newly acquired practices into Paylocity when needed.

Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013541373

• Demonstrated experience managing full-cycle payroll for a large employee population, including workforces of 500 or more employees.
• Strong knowledge of multi-state payroll practices, payroll tax requirements, and federal, state, and local wage regulations.
• Hands-on experience with payroll systems such as Paylocity and ADP Workforce Now.
• Proven ability to reconcile payroll, review exceptions, and maintain accurate payroll records across multiple entities or locations.
• Experience handling bi-monthly payroll cycles, bonus and incentive payments, garnishments, deductions, and off-cycle adjustments.
• Ability to collaborate effectively with accounting, HR, benefits, and operational leaders on payroll-related matters.
• Prior experience leading payroll staff, establishing procedures, and providing coaching to support team performance and continuity.