Payroll Administrator

We are looking for a Payroll Administrator to oversee accurate and timely payroll operations for a diverse employee population in Warwick, Rhode Island. This role supports weekly payroll processing, union-related reporting, and timekeeping administration while maintaining compliance with wage, benefit, and reporting requirements. The ideal candidate brings strong experience with full-cycle payroll, certified payroll, and multi-state environments, along with a detail-oriented approach to audit readiness and records management.

Responsibilities:

• Administer weekly payroll for union, exempt, and non-exempt employees, ensuring pay is processed correctly and delivered on schedule.
• Review timesheets, labor classifications, and cost distributions to confirm payroll data is complete, accurate, and aligned with project requirements.
• Prepare certified payroll records and maintain supporting documentation in accordance with applicable regulations and contract obligations.
• Complete union reporting, benefit remittances, and related submissions within required deadlines to support ongoing compliance.
• Maintain paid time off balances and oversee time and attendance records to improve accuracy in leave tracking and payroll inputs.
• Partner with internal teams to resolve payroll discrepancies, answer employee questions, and address issues affecting pay calculations.
• Provide organized payroll documentation for audits involving payroll practices, workers’ compensation, and fringe benefit reporting.
• Process payroll for a large weekly employee group using payroll and timekeeping systems such as ADP Workforce Now and Enterprise E Time.
• Support payroll activities across multiple states while applying relevant wage, tax, and reporting requirements.
• Proven experience managing full-cycle payroll administration in a high-volume environment.
• Background processing payroll for union and non-union employee groups, including exempt and non-exempt populations.
• Hands-on experience with certified payroll and related compliance documentation.
• Working knowledge of multi-state payroll practices, including payroll tax and reporting considerations.
• Familiarity with payroll platforms such as ADP Workforce Now and timekeeping systems used for large employee populations.
• Strong attention to detail with the ability to review time records, job coding, and labor allocations accurately.
• Experience supporting payroll, workers’ compensation, or benefit-related audits through timely and accurate record preparation.