Payroll Administrator

We are looking for a Payroll Administrator to oversee end-to-end payroll operations for a fast-paced organization in Vadnais Heights, Minnesota. This role is responsible for delivering accurate weekly pay, maintaining payroll records, and partnering with HR and finance to keep employee data and reporting aligned. The ideal candidate brings strong knowledge of multi-state payroll processing, careful attention to detail, and the ability to resolve payroll questions with professionalism and urgency.

Responsibilities:

• Manage the complete weekly payroll cycle, ensuring employees are paid correctly and within established deadlines.
• Review timekeeping records for completeness and proper authorization, then address discrepancies before payroll is finalized.
• Examine payroll data and supporting documents to identify mistakes, apply corrections, and preserve data accuracy.
• Collaborate with human resources to confirm employee changes such as hires, departures, position updates, and compensation adjustments are reflected properly in payroll.
• Administer ongoing and one-time payroll deductions, including items such as insurance, vehicle-related charges, fuel costs, deposits, advances, and other approved withholdings.
• Investigate and resolve payroll-related questions from employees and leaders, including matters involving direct deposit, garnishments, tax withholding, retroactive pay, workers’ compensation, and employment verification.
• Maintain payroll master records by auditing year-to-date earnings, hours, and deduction balances to support accurate payroll history.
• Prepare and record payroll journal entries in the general ledger and assist with payroll reporting required for compliance and regulatory submissions.
• Organize payroll files and documentation in accordance with company standards and applicable legal requirements.
• Provide timely support to employees regarding paycheck differences, payroll balances, and other compensation-related concerns.
• Demonstrated experience managing full-cycle payroll administration in a high-volume environment.
• Working knowledge of multi-state payroll practices, including deductions, garnishments, and tax-related processing.
• Hands-on experience with ADP Workforce Now and familiarity with payroll systems used for weekly processing.
• Ability to review timecards, audit payroll data, and identify errors with a high level of accuracy.
• Experience preparing payroll-related journal entries and supporting reconciliation activities within the general ledger.
• Proficiency with payroll documentation, recordkeeping, and compliance reporting requirements.
• Strong communication skills with the ability to partner effectively with HR, finance, managers, and employees.
• Experience using QuickBooks is preferred.