Payroll Administrator

We are looking for a Payroll Administrator to support accurate, compliant payroll and benefits operations for a multi-state workforce in Cleveland, Ohio. This position plays a key role in maintaining payroll records, administering benefit activities, and resolving complex pay-related issues with a high level of accuracy. The ideal candidate brings strong experience in full-cycle payroll processing, regulatory compliance, and reporting, along with the ability to manage deadlines across multiple priorities.

Responsibilities:

• Oversee end-to-end payroll processing for employees across multiple states, ensuring correct handling of earnings, deductions, garnishments, bonuses, commissions, and retroactive adjustments.
• Investigate and resolve complex payroll exceptions by reviewing system data, policies, and applicable wage and tax regulations to deliver accurate outcomes.
• Monitor changes in federal, state, and local payroll requirements and apply needed updates to payroll practices, controls, and system settings to maintain compliance.
• Maintain employee payroll and demographic information within HRIS and payroll platforms, including compensation updates, withholding changes, time records, and address revisions.
• Perform detailed reconciliations and internal audits of payroll, benefits, and related records to support data integrity, financial accuracy, and regulatory adherence.
• Research payroll tax notices and discrepancies, communicate with agencies when required, and complete registrations for new tax jurisdictions as business needs expand.
• Administer timekeeping processes and maintain the timeclock system to support accurate pay calculations and attendance reporting.
• Coordinate year-end payroll activities, including reconciliation and distribution of W-2s and completion of required tax documentation.
• Support benefits administration by managing enrollments, reviewing carrier and invoice data, assisting with open enrollment, and responding to employee questions regarding coverage and status changes.
• Create customized reports from ADP Workforce Now and other systems for Human Resources, Accounting, and leadership while balancing ongoing projects and deadlines.
• Proven experience managing full-cycle payroll in a multi-state environment.
• Hands-on knowledge of payroll compliance, including wage and hour regulations, tax withholding, garnishments, and year-end reporting.
• Experience processing payroll for employee populations ranging from approximately 101 to 500 employees.
• Proficiency with ADP Workforce Now and strong ability to generate reports and maintain data accuracy within HR/payroll systems.
• Strong analytical skills with advanced Microsoft Excel capabilities, including the use of pivot tables for reconciliation and reporting.
• Ability to investigate discrepancies, interpret regulations, and resolve complex payroll and benefits issues independently.
• Experience supporting benefits administration, invoice reconciliation, and compliance-related reporting is preferred.
• Excellent organizational skills with the ability to manage multiple deadlines while maintaining accuracy and confidentiality.