Payroll Administrator

We are looking for a detail-oriented Payroll Administrator to oversee accurate and timely bi-weekly payroll operations for our team in Barre, Vermont. This role partners closely with finance, human resources, and program leadership to maintain reliable payroll records, support reporting needs, and uphold compliance with applicable regulations. The ideal candidate brings strong payroll knowledge, sound judgment with confidential information, and the ability to manage payroll processes with precision.

Responsibilities:

• Review employee time records for completeness and accuracy, ensuring hours, funding allocations, and supporting details align with organizational and regulatory requirements.
• Enter, validate, and process payroll information for each pay cycle, and record related payroll activity in the general ledger.
• Address payroll questions from employees and leadership, including pay calculations, direct deposit matters, and requests for payroll-related reports.
• Calculate and submit payroll-related liabilities and fringe benefit payments, excluding tax disbursements handled through other processes.
• Complete periodic reconciliations of payroll records, including quarterly balancing activities tied to payroll taxes and reporting.
• Prepare recurring workforce and labor reports for government agencies, including monthly and quarterly submissions.
• Administer year-end payroll tasks such as generating and distributing W-2 forms.
• Examine payroll expenses and provide analysis and supporting data to finance leadership for review and planning.
• Maintain updated procedural documentation for payroll-related functions and contribute to finance department projects as needed.
• Protect confidential employee and financial information while supporting ongoing learning and carrying out additional duties that support operational needs.
• Associate degree in accounting, business, human resources, or a related field, or an equivalent combination of education and relevant experience.
• At least 3 years of hands-on experience processing payroll in a computerized payroll environment.
• Working knowledge of federal and state payroll laws, regulations, and compliance standards.
• Proficiency with Microsoft Office applications, particularly Excel for payroll tracking, analysis, and reporting.
• Experience managing full-cycle payroll for an employee population in the 101–500 range.
• Familiarity with ADP Workforce Now and other payroll systems used to process and maintain payroll data.
• Understanding of nonprofit accounting practices is preferred.
• Ability to work effectively and respectfully within organizations that serve low-income or vulnerable individuals and families.