Payroll Administrator

We are looking for a Payroll Administrator to oversee accurate and timely payroll operations for a mid-sized workforce in Louisville, Kentucky. This role supports employees across Kentucky and Indiana, requires strong attention to detail, sound judgment, and a solid understanding of payroll compliance. The ideal candidate is comfortable managing end-to-end payroll activities, resolving discrepancies, and working within payroll systems to maintain reliable records and reporting.

Responsibilities:

• Process complete payroll cycles for a workforce of approximately 101 to 500 employees, ensuring deadlines and accuracy standards are consistently met.
• Administer payroll for employees in multiple states while applying appropriate wage, tax, and compliance requirements.
• Review, validate, and reconcile payroll data including earnings, deductions, taxes, and benefit-related changes before final submission.
• Maintain employee payroll records within UKG Ready and other payroll software, ensuring information is current and properly documented.
• Handle union-related payroll elements, including contract-based pay rules, deductions, and other applicable adjustments.
• Investigate payroll variances and resolve issues related to time entries, pay calculations, tax withholdings, and employee inquiries.
• Prepare payroll reports and supporting documentation to assist with audits, account balancing, and internal financial review.
• Support payroll-related process updates and system-related changes when needed, helping maintain continuity and data accuracy across operations.
• At least 3 years of experience in payroll administration with responsibility for full-cycle payroll processing.
• Proven experience managing payroll for a multi-state employee population.
• Background supporting payroll volumes ranging from 101 to 500 employees.
• Hands-on experience using UKG Ready and other payroll software platforms.
• Working knowledge of union payroll practices and payroll compliance requirements.
• Ability to reconcile payroll records and identify discrepancies with a high degree of accuracy.
• Strong understanding of core payroll functions, including taxes, deductions, earnings, and reporting.