Part-Time Workplace Coordinator

Part-time schedule Monday, Tuesday & Thursday 8AM - 5PM

Robert Half has an exciting opportunity with an innovative AI and data technology company. We seeking a polished, organized, and service-minded Workplace Coordinator to help create a welcoming, efficient, and engaging office environment.

This is an exciting part-time opportunity for someone who enjoys being the go-to person in the workplace - keeping the office running smoothly, supporting employees and visitors, coordinating vendors, and making sure the day-to-day office experience is exceptional.

What You’ll Do

• Serve as the friendly and professional face of the workplace, welcoming employees, candidates, clients, and visitors.
• Manage day-to-day office operations and ensure the workplace is clean, organized, stocked, and ready for employees.
• Coordinate office supplies, snacks, beverages, kitchen supplies, and other workplace necessities.
• Monitor inventory and place orders as needed to maintain appropriate stock levels.
• Coordinate with building management, maintenance teams, cleaning services, and other workplace vendors.
• Receive and distribute packages, mail, and deliveries.
• Help coordinate office lunches, catering, snacks, beverages, and employee events.
• Assist with meeting room setup, office events, and special workplace projects.
• Keep common areas, conference rooms, kitchens, and shared spaces organized and presentable.
• Support employee requests and quickly resolve day-to-day workplace needs.
• Maintain workplace calendars, vendor schedules, and other administrative records.
• Assist with onboarding logistics, including preparing workspaces and coordinating supplies or equipment for new employees.
• Identify opportunities to improve the employee experience and make the office more efficient.
• Provide general administrative and operational support as needed.
• 1+ years of experience in workplace coordination, office administration, facilities, hospitality, reception, or a similar role.
• Excellent organizational and time-management skills.
• Professional, friendly, and service-oriented personality.
• Strong attention to detail with the ability to stay on top of multiple priorities.
• Comfortable communicating with employees, vendors, visitors, and building management.
• Proactive mindset - you see what needs to be done and take care of it.
• Strong Microsoft Office/Google Workspace skills.
• Ability to work independently while also being a collaborative team player.
• Comfortable working in a dynamic AI/technology environment where priorities can shift quickly