Part Time Office Manager

We are looking for a dependable Part Time Office Manager to support daily office operations in Chicago, Illinois. This is a Contract position with a part-time schedule and an initial 90-day term, with the possibility of extension based on business needs. The person in this role will serve as a key point of contact for visitors and employees while helping maintain an organized, efficient, and well-functioning workplace.

Responsibilities:

• Welcome guests, manage the front desk experience, and coordinate visitor access including delivery handling and badge distribution.
• Prepare meeting spaces for internal and client-facing gatherings, ensuring conference rooms are organized and ready for use.
• Oversee day-to-day office support activities by monitoring workplace needs, submitting facilities requests, and helping maintain a clean and organized environment.
• Track, replenish, and organize office and kitchen supplies so staff have the materials they need to work efficiently.
• Provide administrative support for routine office operations, including light coordination of communications and scheduling tools such as Outlook and Teams.
• Assist with basic accounts payable-related tasks and other clerical duties that support smooth office administration.
• Help with shared office services such as coffee setup and other practical tasks that contribute to a positive employee experience.
• Prior experience in office management, front desk coordination, reception, or administrative support within an office setting.
• Strong verbal and written communication skills with a confident and service-oriented presence.
• Excellent organizational skills with the ability to manage recurring tasks independently and stay ahead of office needs.
• Demonstrated reliability in a client-facing or employee-facing environment.
• Experience ordering, stocking, and maintaining office supplies and coordinating general workplace support.
• Familiarity with Microsoft Outlook and Microsoft Teams; working knowledge of Excel and Word is helpful.
• Availability and interest in maintaining a long-term part-time schedule.
• Exposure to accounts payable processes or related administrative financial support is preferred.