Part-Time Executive Assistant

We are looking for a Part-Time Executive Assistant to provide dependable administrative support for leadership in Boston, Massachusetts. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, coordinating logistics, and ensuring meetings and travel plans run smoothly. The right candidate will bring strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Oversee complex executive calendars, resolving scheduling conflicts and ensuring priorities are reflected accurately.
• Arrange domestic and/or international travel plans, including transportation, lodging, and itinerary coordination.
• Prepare and organize meeting schedules, invitations, and logistics for executive discussions and business appointments.
• Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates.
• Track changes to plans and adjust calendars or travel arrangements promptly to minimize disruptions.
• Support day-to-day administrative activities that help leadership stay organized and focused on key business priorities.
• Demonstrated experience supporting executives or senior leaders in an administrative capacity.
• Strong ability to manage calendars with a high level of accuracy and discretion.
• Experience coordinating travel arrangements and handling itinerary details efficiently.
• Comfortable organizing executive meetings and managing related logistics.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Proficiency with standard business tools such as email, calendaring, and office productivity software.