Part-Time Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy client in Pleasant Hill, California. This Long-term Contract opportunity is ideal for someone who can manage invoice processing with precision, stay organized in a high-volume setting, and communicate effectively with vendors and internal teams. The person in this role will help keep payment activity current, resolve discrepancies efficiently, and contribute to the smooth day-to-day operation of the accounting function.

This is an ongoing part-time position.

Responsibilities:

• Process a large volume of vendor invoices and prepare weekly payments while maintaining strong accuracy and attention to detail.
• Investigate vendor statements, payment questions, and invoice concerns to ensure timely and accurate resolution.
• Coordinate with managers to obtain payment approvals and keep disbursements moving according to schedule.
• Partner with the inventory team to identify and resolve mismatches involving invoices and purchase orders.
• Organize and maintain records for paid invoice documentation on a consistent weekly basis.
• Handle multiple assignments at the same time and adjust priorities to meet deadlines in a fast-paced environment.
• Support additional accounting-related tasks and special projects assigned by the Accounting Manager or Controller.
• Experience in accounts payable, including invoice entry, payment processing, and vendor support.
• Working knowledge of account coding, invoice coding, ACH transactions, check runs, and high-volume data entry.
• Understanding of basic accounting principles and standard accounts payable procedures.
• Proficiency with Microsoft Office, Google Docs, and accounting platforms such as Eagle or similar systems.
• Ability to communicate clearly with vendors, managers, and cross-functional departments regarding payment matters.
• Strong organizational skills with the ability to manage detailed records and balance multiple priorities.
• Comfortable using AI-enabled tools and other automation resources to improve efficiency and accuracy.