OSA (Facilities Coordination)

We are looking for a dependable Office Services Associate to support daily workplace operations for a client site in Texas. This contract position focuses on copy and document production, mail handling, and general back-office support while also assisting with front-of-house, facilities, and administrative tasks as needed. The ideal candidate is organized, service-oriented, and comfortable working in a fast-paced, detail-focused environment where accuracy, timeliness, and discretion are essential.

Responsibilities:

• Record incoming assignments accurately and confirm all required job details before starting work.
• Complete reprographics, scanning, mail distribution, and intake activities in line with site procedures and service expectations.
• Organize production flow to ensure requests are processed in the correct sequence and delivered within committed timeframes.
• Coordinate with clients and leadership when priorities shift, deadlines are at risk, or clarification is needed.
• Inspect completed work for quality and consistency, including reviewing individual output and supporting team accuracy when appropriate.
• Resolve routine equipment issues and replenish paper, toner, and other materials to keep operations running smoothly.
• Handle documents, packages, and supplies safely, including regular lifting of materials up to 50 pounds.
• Follow company and client workplace policies while using equipment and resources responsibly and efficiently.
• High school diploma or equivalent required.
• At least 1 year of office services or back-office support experience, preferably in a legal, financial, or large corporate setting.
• Working knowledge of copy, scanning, mailroom, and document handling processes.
• Strong customer service and communication skills with the ability to build positive working relationships.
• Excellent organization, attention to detail, and ability to manage multiple deadlines in a fast-paced environment.
• Ability to handle confidential information with discretion and make sound decisions within established guidelines.
• Comfortable working collaboratively with diverse teams and knowing when to escalate issues to leadership.
• Ability to remain on your feet for extended periods and work overtime when needed.