Order Entry Coordinator

We are seeking a detail-oriented and organized Estimator / Order Entry Coordinator to join our client's team. This role is responsible for preparing job quotes, entering customer orders, reviewing quality specifications, researching project requirements, and obtaining material pricing. Most requests are received via email and involve quote preparation or purchase order entry. Comprehensive training will be provided.

Key Responsibilities:

• Prepare cost estimates for manufacturing jobs, including material, labor, and overhead costs.
• Generate accurate customer quotes based on project specifications and requirements.
• Enter and process customer orders and purchase orders with a high level of accuracy.
• Review quality specifications and ensure requirements are properly documented.
• Research materials, pricing, and project details to support quoting activities.
• Collaborate with engineering, production, and sales teams to validate project assumptions and adjust estimates as needed.
• Track actual job costs against estimates and help identify variances affecting profitability.
• Maintain organized records of quotes, orders, pricing, and customer communications.
• Respond to customer and internal inquiries regarding quotes, orders, and project status.

Qualifications:

• Strong attention to detail and accuracy.
• Experience with order entry, data entry, or administrative support preferred.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Manufacturing, estimating, customer service, or purchasing experience is a plus.