Operations Assistant

We are looking for a dependable Operations Assistant to support day-to-day facilities, event, and front office activities in Santa Barbara, California. This is a Contract position suited for someone who enjoys hands-on work, stays organized, and can shift smoothly between operational support and reception coverage when needed. The role works closely with the Operations team to keep shared spaces, supplies, and workplace services running efficiently while maintaining a detail-oriented and safe environment.

Responsibilities:

• Support daily operational needs by handling physical tasks such as moving furniture, arranging equipment, and preparing spaces for meetings, events, and office activities.
• Assist with basic upkeep and minor maintenance tasks under the direction of Operations leadership, and alert management when repairs or damage require further attention.
• Help maintain clean, orderly, and safe work areas by contributing to routine cleaning, organization, and adherence to workplace safety standards.
• Provide responsive team support by addressing last-minute requests, communicating updates clearly, and helping complete projects on schedule.
• Use workplace tools and equipment carefully, following proper handling procedures and helping ensure items remain in good working condition.
• Step in for front desk coverage when needed by welcoming visitors, sorting incoming mail, monitoring deliveries, and directing time-sensitive materials to the appropriate recipients.
• Coordinate shared office resources by tracking conference room usage, supporting meeting readiness, and assisting with calendars, reminders, and other administrative updates.
• Contribute to event support by preparing hospitality items, organizing meeting materials, placing signage, assisting with room setup, and helping with post-event cleanup.
• Monitor and replenish office, kitchen, bathroom, and first-aid supplies across the Santa Barbara location, including floors 1 and 2, to keep essential items available for staff.
• Maintain awareness of general departmental workflows to assist colleagues, answer routine questions, and route requests to the appropriate internal contacts.
• Ability to perform general physical and manual support tasks, including lifting, moving, and arranging furniture, materials, and supplies.
• Strong verbal and written communication skills with the ability to interact professionally with colleagues, visitors, and delivery personnel.
• Demonstrated ability to stay organized, manage multiple priorities, and respond effectively to changing operational needs.
• Working knowledge of office coordination, data processing, and administrative tools such as CRM or ERP systems is preferred.
• Familiarity with compliance-focused work environments and the ability to follow established procedures and safety guidelines.
• Comfortable supporting reception or front office functions, including mail handling, visitor greeting, and basic calendar coordination.
• Ability to work collaboratively with operations staff while also completing assigned tasks independently with minimal supervision.
• Experience with business support platforms or systems such as ADP, Epic, About Time, auditing tools, or check processing systems is a plus.