Operations Admin

We are looking for a detail-oriented Operations Admin to support daily front office and administrative functions in Tucson, Arizona. This contract opportunity is ideal for someone who enjoys creating order, assisting internal teams, and providing a welcoming first point of contact for visitors and callers. The role combines reception coverage, office coordination, scheduling support, and back-office administration in a fast-paced environment.

Responsibilities:

• Welcome guests and manage incoming calls with care, ensuring a positive and efficient front desk experience.
• Coordinate calendars, appointments, and project-related schedules to keep activities organized and on track.
• Provide administrative support through document preparation, data entry, filing, and general office coordination.
• Assist internal teams with back-office tasks that improve workflow efficiency and day-to-day operations.
• Maintain accurate records, spreadsheets, and reports using Microsoft Excel and other office tools.
• Support communication across departments in both English and Spanish when business needs require bilingual interaction.
• Monitor office supply levels and help keep shared administrative processes running smoothly.
• At least 2 years of experience in reception, administrative support, or office operations roles.
• Demonstrated ability to manage front desk responsibilities while handling multiple priorities effectively.
• Proficiency with Microsoft Excel and general office software applications.
• Experience coordinating schedules, meetings, or project timelines in a structured setting.
• Strong organizational skills with careful attention to detail and accuracy.
• Ability to communicate effectively in Spanish for business-related interactions.
• Reliable interpersonal skills and a service-oriented approach when supporting staff and visitors.